"Your preferred local Payroll and Tax Service Provider since 1991"
Call us: (707) 586-4300

Payroll & Tax Services

Our web based payroll software is simple and easy to use, with many features that allow you to process your payroll more efficiently. By performing calculations-as-you-go, along with a complete set of more than 60 exportable reports, you're able to access your payroll totals and funding requirements in real time. The application tax processing engine handles multistate and reciprocity calculations while a local tax jurisdiction locator suggests applicable taxes. Employee self-service functionality empowers your employees with the ability to manage several of their payroll-related tasks, such as the ability to view their pay statements and change address, direct deposit accounts or tax withholding status.

Employee Self Service

Save time by providing your employees with the ability to login and view or change personal information. The ability to view or maintain their own data is based on security settings defined by you. A mobile app compatible with iOS, Android and Windows Phone devices allows employees to view past statements and time off balances.

Employees can be given the ability to:

   o View/Print Pay Statements (image below)
   o View/Print W-2/1099
   o View/Edit Personal information
   o View/Edit Dependent information
   o View/Change Direct Deposit
   o View/Change Tax withholding status via online W-4
   o View All Deductions and Earnings
   o View Benefit Statements (image below)

Employee Self Service

Employee Self Service

Payroll Processing Workflow

Process your payroll quickly and efficiently with a workflow that guides you through the payroll process. Simply edit your employee information for changes, enter or import pay and deductions, verify totals and funding requirements and submit. It's that easy.

santa rosa payroll services

Real-time Payroll Calculations

No preprocessing steps are needed in order to preview pay statements for your employees prior to payroll submission. All gross-to-net calculations are performed in real-time giving you instant access to your payroll totals and the ability to verify employee earning, deduction and tax calculations.

payroll services in santa rosa california

Customizable Payroll Entry Screen

Payroll input is a breeze with a customizable spreadsheet-like input screen. Enter employee pay, hours and deductions on one screen for multiple employees with the ability to override standard pay and deduction amounts for one-time adjustments. Once entry is complete, verify your input with the totals displayed for each of the columns.

payroll services in santa rosa

Import Data from External Systems

Import data directly into payroll via excel spreadsheet or text file exported from other systems, including employee hours, pay, demographic information, deductions and taxes.

 

Paperless payroll

Eliminate the need to file/store payroll reports or distribute/mail checks through the use of direct deposit for your employees, their ability to view and print their pay statements via the employee self service features, and the ability to email, view or export reports for any period (past or present).

Robust Reporting Tool

With more than 60 built-in standard payroll reports and the ability to create custom ad hoc reports in real time, you will be able to access the information you need when you need it. For each pay period, reports can be emailed directly to you or can be accessed online. The ability to run reports for any payroll, any period (including fiscal dates) and at any time, eliminates the need for printing, saving both storage and the environment. In addition, reports can be exported in a variety of formats including CSV, Excel, PDF, text and XML.

Available reports include:

   o Payroll Recap & Funding
   o Payroll Register
   o Labor Distribution
   o General Ledger
   o Retirement Plans
   o Workers Compensation
   o Employee Benefit Statements
   o Earning/Deduction/Tax History
   o Benefit Plans

santa rosa payroll company

Geographical Tax Engine

Eliminate the hours of research needed to determine applicable employee tax jurisdictions. The system automatically obtains the required state and local taxes for an employee using the employee’s residence and work address. When work addresses are tied to cost centers, the employee will be taxed correctly even if they work in multiple states in the same pay period. We even take care of all of your tax filings, regardless of the state or locality.

Tax Filings

No need to worry about late tax filings or tax penalties. We handle all of your required tax payments and filings automatically regardless of the state or locality.

Our services include:

   o Federal Tax Deposits
   o Federal 941, 943 and 940 Federal Tax Returns
   o State and Local Tax Deposits
   o All State and Local Quarterly and Annual Filings

General Ledger Imports

Through the general ledger tools available in the system, a general ledger report can be created based on your chart of accounts. General ledger reports can be printed at the end of each pay period or for any period you choose and can be exported in a format compatible with many accounting systems. The ability to import these files not only saves time, but eliminates errors.

santa rosa payroll service

Benefit Management

Track your employee health, dental, 401k and other benefits by assigning applicable benefit plans, coverage levels, dependents and beneficiaries to each employee. Once assigned, these benefit plans automatically create the appropriate employee deductions and employer paid amounts based on rate tables defined by age, eliminating the need to track when employees enter into a different age bracket. Employer paid benefits are also printed on employee pay statements or benefits statements showing the employee that benefits represent a significant part of their compensation package.

santa rosa payroll services company

Accruals Tracking

The accruals tracking feature allows for the accrual and tracking of time off according to your company policy. Multiple accrual profiles can be defined for your employees with different rates based on years of service and accrued by hours worked, by pay period, or lump sum. Employees accrual information can be printed on their pay stub, viewed online or by using the mobile app available for iOS and Android.

Direct Deposit

Pay your employees more securely through the use of direct deposit . Employees can disperse their net pay to any number of checking or saving accounts as a flat amount, percent of net or gross, or remaining balance.

Vendor payments

Let us produce third party payments for your retirement plan, benefits, HSA, or garnishments on a pay period or monthly basis. Vendor reports are also available to assist in the reconciliation of payments made to vendors.

Mobile App For Employees

The Mobile application for iOS, Android and Windows Phone devices enables employees to view their pay statements and time off balances from their smart phones.

santa rosa payroll services sonoma county